COMPLAINTS POLICY AND PROCEDURE
The Parochial Church Council (PCC) is committed to its role which primarily includes “cooperation with the minister in promoting in the parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical.” But there may be a time when you need to complain. This complaints procedure is for those who are unhappy about matters for which the PCC is responsible that have affected them. Prior to using this formal procedure the PCC encourages an informal approach to the Rector to see if the matter can be resolved in that way.
But if your complaint is about:
Safeguarding of Children or Vulnerable Adults; please in the first instance contact the Diocesan Safeguarding Adviser at firstname.lastname@example.org
The Rector or another minister; please raise the matter with the Rector. If the matter remains unresolved you could contact the Archdeacon, at email@example.com You may wish to read the leaflet “I have a complaint about misconduct by a member of the clergy – what can I do?” at https://www.churchofengland.org/media/1937470/makingcomplainta4.pdf .
Bullying or Harassment (by adults); you may find it helpful to consult the Diocesan policy on this at https://www.stalbans.anglican.org/diocese/preventing-bullying-and-harassment-policy/
Making a complaint to the PCC
Complaints should be made in writing or by email to the PCC Secretary whose name and contact details are set out below. The PCC Secretary will ensure that your complaint is:
- treated seriously
- handled fairly without bias or discrimination
- treated confidentially.
You should complain within 3 months of the event that you are complaining about. You need to set out:
- your full name and address
- what you think went wrong and how it has affected you including enough details to show why you are aggrieved
- what (if anything) you think the PCC should do to put it right
If someone else complains on your behalf, the PCC will need written confirmation from you saying that you agree for that person to act for you.
The PCC Secretary should immediately record receipt of a complaint in a log.
How your complaint will be dealt with
The PCC Secretary will write to you or send you an email to confirm receipt of your complaint within 7 days of its receipt and arrange for it to be considered by the PCC Complaints Committee. The Complaints Committee will be formed of the PCC Standing Committee and the Secretary. If your complaint refers to particular individuals who are members of the Complaints Committee it will meet without them being present.
The Complaints Committee will look fairly into your complaint including seeking the views on the matter from any individuals, whether members of the PCC or otherwise, to which your complaint refers. The Complaints Committee may appoint one or more persons to look into the matter on its behalf but it will be the Complaints Committee that makes any decisions. The Complaints Committee and any such appointed persons will treat the matter confidentially.
The Complaints Committee may invite you to present your complaint to them. If so, you may attend with a friend / representative if you wish. The meeting should be held as informally as possible. The Chair will explain the purpose of the meeting, introduce the members and emphasise confidentiality. The meeting will be minuted by the Committee.
The PCC Secretary will write to you with the conclusions from the Complaints Committee’s review and reasons for that outcome. The PCC Secretary will aim to respond to you in this way as soon as possible, and no longer than 90 days the after receipt of your complaint.
This will be the PCC’s final response to your complaint.
PCC Secretary: Joy Burns
Tel Number: 07518722546
Approved by the PCC on 10th January 2023